The Work
With the work is meant the actual contribution delivered by the author. The delivered text must be of high quality, failure free, complete, final, factual, and current.

The Content of the Work
The work should represent text that contributes to the topics addressed in the magazine Inside Functional Safety®.

The Style of your Work
It is important that your work is always delivered in electronic format and preferably written in Microsoft Word. Inside Functional Safety® will take your work and transform it into the final format of the publication.

General

• Use the standard startup template implemented in Microsoft Word
• Date your text
• Identify yourself with the name (+ personal titles) you want to be published.
• Use page numbers
• Give a title to your text

General

• Use the heading styles in Microsoft Word for chapter and paragraph titles
• Headings should be numbered
• When you use bullets first use introductory text. Then use bullets, and explain each bullet afterwards:
  • Point 1
  • Point 2
  • Point 3
  • Etc.
• When you have a lot of data use Tables
• Table captions go above the table
• Figure captions go below the figure
• For tables and figure (photos, charts) use the appropriate references in the caption.
• For scanned images use as a minimum 300 dpi

References, Cross References and Footnotes

• Make sure you use appropriate references. Always reference the original source, do not reference your own work if your work references the original work.
• Put references in between brackets and number them, e.g. [1], [2,3].
• Put the actual reference in the back of the document under the header REFERENCES.
• Make sure references are complete (Title, subtitle, Author(s), publication, report numbers, ISBN numbers, year, country, etc). Try to prevent internet references
• Footnotes should be numbered and be put on the page that the actual footnote occurs. Each page the footnote restarts at 1
• When referencing internally make sure your reference is complete, e.g. See Figure 10 in paragraph 3.5.10. Use the MS Word feature for cross references.

Data, Abbreviations, Capital Letters, Euro Sign, etc

• Dates are always written as DD Month YYYY, e.g., 15 August 1970. Only in tables dates are referred as YYYY-MM-DD, e.g., 1970-08-15.
• First write the full term and then abbreviate. The abbreviations are written between brackets, e.g., safety integrity level (SIL).
• Always mention the EURO/Dollar sign and then the amount, e.g. $150.000
• Write foreign words in Italics

Language of your Work

• The official language of the publication will be English. Your are allowed to submit your contribution in other languages but then we cannot guarantee publish. It depends on the whether we can find editors
• Next are some tips for writing:
• Make short sentences. Long sentences with many sub sentences should be avoided, as they make reading very difficult. The same counts for remarks between commas, - signs and ( ).
• Open short and powerful. The opening sentence is important. Only deliver the essence and make sure that the sentence asks for questions, curiosity. Keep the sentence short and don’t put too much information in it.
• Use active sentences in stead of passive sentences. For example:
  • Not: The hazard was requiring a SIL 2 solution
  • But: The hazard required a SIL 2 solution
• Don’t use unnecessary verbs. For example:
  
  • Not: The committee will decide tomorrow. They have been meeting all week
  • But: The committee decides tomorrow. They met all week.
• Write positive. Try to avoid “not”, “none”, “cannot”
• Do not personalize. Avoid “I…”, “we …”, “They ….”

Delivery of your Work

• Deliver new text only in digital format without any encryption or protection.
• Don’t deliver nicely formatted text (i.e., with hard returns (shit + enter), headers and/or footers, bold, shadow, etc.). Plain text delivers the best result for our editors and formatters.
• Use page numbers on your pages.

Review of your Work
Before your work can be accepted for final inclusion in the publication it will be judged by the editorial board. The result can be that the work is “rejected”, “approved”, or “accepted after changes”. Only work approved by the editorial board will be considered definitive and as such “accepted”.

The editorial board will judge your work taking among others into account:

• The quality of your work
• The originality of your work (in terms of publications in Inside Functional Safety®)
• The relevance of your work for the publications
• The correctness of the work
• The adherence to these general instructions
• Commercial aspects
• Etc.

Actualization
The editors will review your work and make sure it is fit for use in the publication. After reviewing and formatting, by the editorial board, your work might be returned to you for review and final approval. Please take the following into account when you need to make updates to your contribution:

• Please use the revision tool (track changes) of MS Word to make final changes to your text
• Only make small changes (one sentence up to a maximum of one paragraph)
• Large changes or extra contributions should be submitted as a separate piece of work
• Do not change the formatting as it is part of the style guide
• Send the text back by email within 30 days.
• Send only one file when the size allows it.

Delivery of your Contribution
Please login and click Submit Manuscript under My Menu